Your new company

Hays Recruitment is seeking to appoint an experienced secretary/PA working for a well known NHS organisation.

Working as part of the Estates and Facilities team reporting to the Governance Manager, you will be providing executive/administrative support to the Directors of the organisation and supporting corporate and operational elements of work.

Your new role

• Communicating with a range of contacts, for example, Managers, support staff, staff from other Departments and external clients. The information will, in the main, be complex and/or sensitive and, on occasions, require a tactful and/or persuasive approach.
• Be required to support a number of operational and directorate meetings, as directed, by taking minutes of meetings which will include the preparation of papers.
• Where required, be responsible, as directed, for information resources which could include data inputting, creating databases or spreadsheets and updating the Directorate’s web information pages.
• Be able to plan and organise activities or programmes, as directed, that require formulation, adjustment or a department coordinated response.
• Be required to prioritise own work, and possibly that of others, making appropriate judgements. Undertake overall responsibility for Diary management and Meeting arrangements, analysing and resolving attendant issues.
• Plan Diary appointments and Meeting schedules, organise appropriate Filing systems and, whenever necessary, plan and co-ordinate “Time Outs” and other events.
• Dealing with ad hoc queries, complaints concerns such as HR employee matters.
  
  

What you'll need to succeed

• The role will be required to work as part of a team but also exercise initiative on their own within set parameters. You will need to have a professional approach to work, have previous PA/secretarial experience and have the enthusiasm and willingness to learn quickly.
• Good organisational skills and attention to detail will be important. Excellent written and communication skills are important.
• The role will be required to attend meetings and take minutes.
• You must be computer literate preferably in word documents, excel spreadsheets and PowerPoint.
• You will need be an organised individual with excellent time management skills.
  
  

What you'll get in return
Flexible working options available.

• Excellent training
• 28 days holidays
• 1 hour for lunch
• Progression available
• Hybrid working

Duration - The role is initially for 2 months to sit alongside a period of maternity leave. Salary will be between £10.29-£11.75 per hour

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #4364848