Your new company

You will join an accountancy and business advisory firm based in Bristol, the firm provides the advice and solutions entrepreneurial organisations need to navigate today’s changing world. The Bristol office is based centrally and close to public transport links.

Your new role

This role will provide a full range of support for 1 to 2 Partners (including senior Partners) and a group of managers - providing administrative, business and personal assistance within the department and to become an integral member of the support team. In this busy role you will:

• Maintain and co-ordinate diaries of Partner(s) and group members as required as well as providing an effective time management approach
• Arrange and co-ordinate internal/external meetings and events. Liaising with delegates, booking boardrooms and arranging refreshments/equipment as necessary
• Organise extensive business travel, visas, hotel accommodation, preparation of itineraries, cars etc
• Significant liaison with clients for meetings, presentations and reports
• Acting as first point of contact for clients by receiving, screening and rooting all incoming telephone calls, correspondence and mail
• Confidence to liaise with high level Partners, both internally and externally
• Acting as gatekeeper for Partners
• Visibility of high level confidential information and maintaining confidentiality at all times
• Responsible to act on the Partner(s) and Manager’s behalf on a range of issues and projects
• Monitor e-mails/meeting invitations of Partner(s) and reply on their behalf when needed
• Monthly billing for team and working with a Director to make sure all PS fees are raised and there is no shortfall
• Performing conflict checks and client take on via Intapp
• Use of CMS (Client Management System) to maintain accurate client/target information, as well as pipeline management
• Liaising with the internal recruitment team to arrange interviews
• Liaising with the marketing team, issuing seminar invites and supporting at events as necessary
• Supporting with the production and management of tenders / bid documents
• Documentation creation and management, including ensuring on Brand
• Taking minutes at meetings when required
• Completion of expense reports in a timely manner
• Dealing with personal administration as and when required
• Provide an exceptional client experience and support client initiatives within the firm, as well as being responsive and helping to create a positive impression at all touch points
• Assisting with Finance Management by raising invoices and client fee portfolio
• Assisting with client Risk Management by updating and maintaining Risk databases.
• Liaison with the Hub in respect of secretarial cover within the group as well as providing support to other PAs as necessary, including holiday and sickness cover
• Deal with routine enquiries and taking appropriate messages
• General administrative assistance to group as required such as timecard chasing.

What you'll need to succeed

You'll be someone with:

• Intermediate to advanced level of Word, Excel and PowerPoint
• Fast accurate typing skills
• Excellent communication skills
• To either have previous experience in, or ability to learn Outlook, Concur, Workday, CMS, InTapp.
• Ability to manage / prioritise tasks
• Be a proactive member of the team
• Ability to readily understand the Group’s and Firm’s environment, the Firm’s structure and culture
• Ability in exercising initiative, discretion and organisation
• Be able to identify and evaluate problems and demonstrate the ability to approach and tackle problems effectively
• Be flexible and able to adjust quickly when priorities change
• Ability to communicate at all levels within the Firm and externally
• Work on own initiative and be self-motivated
• Ability to pay attention to detail
• Awareness of firms Brand, layout of documents etc
• Be forthright when necessary
• Able to work in an area which is task orientated
• Ability to adhere to strict deadlines
• Ability to work within a team environment
• Proactive in driving things forward
• Ability to chase partners
• Ability to see things through from start to finish and staying on top of do to lists.

What you'll get in return

Join a large corporate accounting firm working on exciting projects

Salary ranging from £29,000 - £31,000 DOE

Excellent pensions contribution & holiday entitlement

Central office locations

Hybrid working options

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #4351105