Recruiter: Construction Management Jobs
Senior Administrator Part time
£32,000 to £32,000 per annum | East of England | Date posted 15 Feb 2023
My client has an exciting opportunity to provide administration assistance to my client’s Norwich Studio and the wider East region and be a part of a World Architecture Top 100 practice renowned for our excellence in architecture and heritage consultancy.
This is an interesting and challenging role that would suit a confident, numerate and professional individual who enjoys using their initiative and who has a ‘can do’ working style. This prestigious company is an award-winning employee-owned architectural and heritage consultancy practice with a strong commitment to quality. They have staff of approximately 250 talented architects, designers, heritage consultants and surveyors across 14 offices in the UK, Hong Kong and Australia. Together, we work on some of the finest buildings from meticulous heritage and conservation schemes to bold contemporary design. This temporary role (maternity leave) covers a wide remit of all aspects of office and project administration.
The role requires an excellent all-round understanding of business processes and the ability to be adaptable and collaborative with excellent multitasking, communication and organisational skills. Benefits include agile and flexible working (3 days in office, 2 days working from home), with core working hours of 10am-4pm, a bonus scheme and many more benefits, including bike2work scheme. We provide a strong culture of growth with many opportunities for training and development.
MAIN DUTIES • Support Lead Persons with project fee and resource management using our internal project management software (Rapport) • Support Lead Persons with monthly project reviews • Provide support to the Regional Partner and Senior Team in Norwich • Understand and assist with keeping internal databases up to date. • Work with the Regional Studio Managers across the practice and support on implementing and maintaining business processes and procedures • Office Management: Procurement, coordinating maintenance and local office suppliers • Maintaining local office health and safety records • Be an integral part of the East Region Support Team • Maintain quality assurance procedures and adhering to company policies. • Communicate with people at all levels including prestigious clients (both current and potential), consultants, contractors, suppliers and other offices.
PERSON SPECIFICATION • Experience in managing projects, resources, logistics or similar • Experience in a finance based Senior Adminstrator/Office Management role • Experience with implementing new processes • Line Manager or leadership experience • Experience with supporting and working with a Senior team or Board members • Good with numbers and mathematically competent • Very high standards of accuracy and presentation • Attention to detail • Experience of meeting deadlines and working in a pressurised environment • Excellent organisational skills and able to multitask • Excellent communication skills both verbal and written •
Experience of dealing with people at all levels in person, on the telephone and by using electronic means • Proven experience in Microsoft Office programmes (Word, Advanced Excel, Outlook, PowerPoint) – Intermediate/Advanced • Willingness to learn and utilise new systems • Co-operative and collaborative team member • Able to work proactively on own initiative and prioritise workload. • Enthusiasm for developing work skills and job specific knowledge for self and team • Able to turn hand to just about anything and must enjoy challenges • Some knowledge of the architecture/construction industry (desirable) This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.
This is an interesting and challenging role that would suit a confident, numerate and professional individual who enjoys using their initiative and who has a ‘can do’ working style. This prestigious company is an award-winning employee-owned architectural and heritage consultancy practice with a strong commitment to quality. They have staff of approximately 250 talented architects, designers, heritage consultants and surveyors across 14 offices in the UK, Hong Kong and Australia. Together, we work on some of the finest buildings from meticulous heritage and conservation schemes to bold contemporary design. This temporary role (maternity leave) covers a wide remit of all aspects of office and project administration.
The role requires an excellent all-round understanding of business processes and the ability to be adaptable and collaborative with excellent multitasking, communication and organisational skills. Benefits include agile and flexible working (3 days in office, 2 days working from home), with core working hours of 10am-4pm, a bonus scheme and many more benefits, including bike2work scheme. We provide a strong culture of growth with many opportunities for training and development.
MAIN DUTIES • Support Lead Persons with project fee and resource management using our internal project management software (Rapport) • Support Lead Persons with monthly project reviews • Provide support to the Regional Partner and Senior Team in Norwich • Understand and assist with keeping internal databases up to date. • Work with the Regional Studio Managers across the practice and support on implementing and maintaining business processes and procedures • Office Management: Procurement, coordinating maintenance and local office suppliers • Maintaining local office health and safety records • Be an integral part of the East Region Support Team • Maintain quality assurance procedures and adhering to company policies. • Communicate with people at all levels including prestigious clients (both current and potential), consultants, contractors, suppliers and other offices.
PERSON SPECIFICATION • Experience in managing projects, resources, logistics or similar • Experience in a finance based Senior Adminstrator/Office Management role • Experience with implementing new processes • Line Manager or leadership experience • Experience with supporting and working with a Senior team or Board members • Good with numbers and mathematically competent • Very high standards of accuracy and presentation • Attention to detail • Experience of meeting deadlines and working in a pressurised environment • Excellent organisational skills and able to multitask • Excellent communication skills both verbal and written •
Experience of dealing with people at all levels in person, on the telephone and by using electronic means • Proven experience in Microsoft Office programmes (Word, Advanced Excel, Outlook, PowerPoint) – Intermediate/Advanced • Willingness to learn and utilise new systems • Co-operative and collaborative team member • Able to work proactively on own initiative and prioritise workload. • Enthusiasm for developing work skills and job specific knowledge for self and team • Able to turn hand to just about anything and must enjoy challenges • Some knowledge of the architecture/construction industry (desirable) This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.